Volunteer AGREEMENT
This Agreement is not intended to be a legally binding contract between us and it may be cancelled at any time by either The Nappy Collective and you.
1. You are a volunteer
The role of Collective Crew Member at The Nappy Collective is a volunteer role. This means you are not an employee of, or contractor to, The Nappy Collective. The tasks you do as a Collective Crew Member are voluntary so you will not be paid. You may be entitled to have reasonable costs that you have paid as part of this role paid back to you (see below at paragraph 8). Neither The Nappy Collective nor you expect that you will become a paid employee or contractor. If this changes at any time, and there is a possibility that you might perform paid work for the organisation or be involved in vocational training, we will discuss this and document the arrangement in a formal contract.
2. What you can expect when volunteering at The Nappy Collective
The Nappy Collective values its volunteers and we will endeavour to provide you with:
● a written role description so you understand your role and the tasks you are authorised to perform
● a Collective Crew Induction document, plus support and resources to help you perform your role
● a safe environment in which to perform your role
● respect for your privacy, including keeping your private information confidential
● a supervisor, so that you have the opportunity to ask questions and get feedback (see paragraph 4below)
● reimbursement for your reasonable and pre-approved expenses so that you are not out of pocket as a result of volunteering (see paragraph 7 below)
●insurance to cover you for the volunteer duties you are authorised to perform (see paragraph 8 below).
3. What The Nappy Collective asks of its volunteers
We ask that you:
● support The Nappy Collective’s aims and objectives
● participate in all relevant induction and training sessions
● only perform duties you are authorised to perform and always operate under the direction and supervision of The Nappy Collective’s staff and obey reasonable directions and instructions
● understand and comply with the organisation’s policies and procedures
● notify your supervisor or another member of staff of any health and safety issues or potentially hazardous situations that may pose a risk to you or others and report any accidents or incidents relating to staff, volunteers, or the workplace
● behave appropriately and courteously to all staff, clients and the public in the course of your role
● use any property or equipment given to you in your role safely and only for purpose of the role and return it to the organisation when you finish your volunteer role
● let us know if you wish to change the nature of your contribution (for example, hours, role) to The Nappy Collective at any time
● let us know immediately if there is anything, or anything arises, that makes you unsuitable or unable to legally carry out your volunteer role (for example, your role requires you to drive and you lose your licence or you injure yourself)
● comply with the law at all times, and
● be open and honest in your dealings with us and let us know if we can improve our volunteer program and the support that you receive.
4. Contact person
Your contact person at The Nappy Collective will be The Nappy Collective Community Engagement Manager Lauren Read: lauren@thenappycollective.org.au If you have any questions or concerns about your role, your health and safety, or if you need any assistance to help you perform your role, please contact Lauren as soon as possible.
You will have day-to-day contact with the other volunteers in your Collective Crew.
5. Role description and details
We ask that you only perform duties you are authorised to perform, always operate under the direction and supervision of The Nappy Collective’s staff and other volunteers and obey reasonable directions and instructions. This is particularly important for health, safety and insurance reasons (see paragraph 6 below).
We have developed a role description to help you understand your role and the tasks you are authorised to perform and tasks that are prohibited. You will find role descriptions for Collective Leader, Collective Coordinator and Collective Crew in the Volunteer Resources Folder or Workplace Knowledge Library,, as provided.
If you are unsure whether a particular task or work is part of your role, or who you can and can’t receive directions and instructions from, we welcome you to talk to your Collective Leader or Community Engagement Manager.
6. The health and safety of you and others
At The Nappy Collective volunteer safety, and the health and safety of everyone who is involved in our organisation, is a priority.
The Nappy Collective has safety obligations towards:
● you in your capacity as a volunteer at The Nappy Collective and
● the people that you interact with as a part of your volunteer role.
It’s important to understand that you may be personally liable (that is legally or financially responsible) for any harm or damage caused to yourself or others if you act outside of the role description, outside of the instructions given to you or you are affected by drugs or alcohol when you are volunteering.
It’s therefore important that you only perform the tasks in your role description and that you follow the instructions of your contact person and The Nappy Collective’s staff.
Under relevant Work Health and Safety laws, The Nappy Collective has a duty of care to minimise risks to everyone affected by its conduct (including paid employees and volunteers). You can find specific information about COVID safe volunteering in the Collective Crew Hub.
It also means that as a volunteer, you may have duties under Work Health and Safety laws too. These include:
● taking reasonable care for your own health and safety
● taking reasonable care for the health and safety of others
● complying with any reasonable instruction by The Nappy Collective
● complying with Covid-19 safe practices
● letting The Nappy Collective know of any concerns you may have about safety or fitness in performing our role, and
● cooperating with any reasonable policies and procedures of The Nappy Collective.
Please do not hesitate to talk to your contact officer at any time if you have any health and safety concerns.
7. Volunteer expenses and other benefits
As a volunteer, The Nappy Collective will reimburse you for any reasonable and pre-approved out-of-pocket expenses that you incur when performing authorised tasks associated with your role.
We do this to ensure that you are not financially disadvantaged as a result of your volunteer role with us. These payments are not remuneration or wages. You will need prior approval and will always need to produce receipts.
We may sometimes provide you with other benefits as part of your volunteering role (examples include training, free food, accommodation, event entry, clothing or equipment). Where this occurs, it is on a gratuitous basis at the discretion of The Nappy Collective and is not payment in lieu of salary.
8. Insurance
We are committed to providing adequate insurance cover for volunteers while carrying out their volunteering roles that have been approved and authorised by us.
The Nappy Collective has Voluntary Workers Personal Accident Insurance. To ensure this insurance covers you for any incidents that occur while you are volunteering with us, you need to report an incident as soon as it has occurred to Lauren Read, your contact.
We want to let you know that the following events are unlikely to be covered by our insurance:
● actions that are beyond the scope of your volunteer role, or that occur without appropriate authority or permission from us
● criminal activity (including criminal charges arising out of driving incidents), and
● dishonest or reckless activities (for example turning up intoxicated).
9. Confidential information
Volunteers are likely to be given access to The Nappy Collective’s confidential information as part of, or to assist them with, their role. Confidential information may include but is not limited to contact details for Collection Points and Community Partners, including secure facilities. You are not permitted to use or disclose any confidential information for any purpose other than as a volunteer of The Nappy Collective.
10. Intellectual Property
All volunteers at The Nappy Collective agree to transfer all intellectual property rights and interests (including copyright) in any ideas or materials they create relating to their provision of voluntary services at The Nappy Collective to The Nappy Collective. Volunteers are taken to consent to The Nappy Collective’s use of such creations in a manner reasonably contemplated by the voluntary services provided under this document. As a volunteer, you also agree not to bring any claim for infringement of your moral rights in respect of that use.
11. Consent to use photographs and images
You agree that The Nappy Collective may take photographs and video footage of you carrying out your volunteer work and use it for the purposes of marketing and promotion of The Nappy Collective and its goods or services. This may include printed and digital marketing, including the use of your image on social media platforms.